Answer every RFQ with a proposal your costing team can defend.
DealDesk is the CDMO-native CRM that captures each RFQ, runs your cost and pricing logic, and drafts a submission-ready proposal with Gen AI. Your BD lead approves every price and every clause.
Built on the same principles as every ReveonAI module
Your customer invited five other CDMOs.
The fastest defensible quote wins.
Customers judge a CDMO on three things: price, timeline and track record. Most BD teams lose ground on the first two before the proposal even lands, because the work behind a quote lives in inboxes, spreadsheets and last year’s Word file.
RFQs scattered across inboxes
Requests arrive by email and portal, with volumes in three tiers, GMP status buried in an attachment and an Ariba deadline that disqualifies you the minute it passes.
Your CRM stops where the real work starts
It logs the opportunity. It cannot build a cost per kg, apply a margin target or tell you the floor price. That happens in a spreadsheet only two people understand.
Proposals rebuilt by hand, every time
Yield clauses, split-campaign terms, price-adjustment language and add-on services get copied from old files. Terms drift. Special requests get buried in the main price.
Losses teach you nothing
Nobody records whether you lost on price, timeline or reputation, so the next quote repeats the same mistake.
Speed and margin discipline only feel opposed because the tools forced them apart.
Six steps from RFQ to signed PO. A person decides at every one.
Capture
DealDesk reads the incoming RFQ and extracts customer, molecule, volume tiers, GMP status, lifecycle stage, Incoterms and the proposal deadline. Deadline alerts start immediately.
Qualify
A quick fit check: right technology, free capacity, long-lead raw materials, a realistic delivery window.
Cost
Site inputs land in one workbench across raw materials, conversion, testing and release, and freight. Batch sizes and drum increments are applied automatically.
Price
Target margin by product type and lifecycle stage, a negotiation buffer above the floor, Incoterm and FX adjustments, and tiered volume bands.
Draft
Gen AI writes the proposal from your approved numbers and your clause library. BD, costing and finance review, edit and approve.
Submit and learn
The proposal goes out on time, follow-ups are scheduled, and every win or loss is logged with its reason so the next quote is sharper.
Five modules. One commercial record from RFQ to repeat order.
RFQ Inbox
Every request in one queue, structured on arrival. Volume tiers, GMP or non-GMP, Phase 1 to commercial, EXW to DDP, and the hard deadline, captured once and never retyped.
Cost Workbench
One place for site cost inputs across the four cost buckets. Choose a bundled campaign model or a full fixed and variable build. Track how cost per kg moves year on year.
Pricing Studio
Margin targets by archetype and lifecycle stage, floor price, negotiation buffer, tiered volume bands, Incoterm impact and an FX risk flag. Price approvals route by deal size and margin to the right authority.
Proposal Writer
Gen AI drafts the full proposal from approved numbers and your clause library, numbered and formatted to your template. Export to Word or PDF.
Pipeline and Win/Loss
Follow-ups scheduled two to ten business days after submission. Loss reasons captured every time. Pricing patterns surfaced across your book, so you see whether you lose on price, timeline or reputation.
The AI writes the proposal. It never invents the price.
Every number in a DealDesk proposal comes from your approved cost and price records. Gen AI writes the words around them: the background, the terms, the clauses that usually take a day to assemble. Your team reviews, edits and signs.
Structured, approved by your team
- Price per kg or per campaign, with tiers
- Margin and floor price
- Volumes, batch size, drum increments
- Incoterms and currency
- Lifecycle stage and GMP flag
- Specifications, packaging and delivery terms
Drafted by Gen AI, reviewed by your team
- Background: process, GMP status, site approval
- Yield variance clause (batch model or tolerance band)
- Single versus split campaign terms
- Lead time narrative: materials, manufacture, testing, shipment
- Annual price adjustment clause (index or mutual agreement)
- Add-on services, each priced separately
What the drafting engine knows
- Your clause library. Approved language for yield, overage, campaign splits and price adjustment, selected by product type and deal structure.
- Your templates. Catalog API, exclusive API, commercial intermediate and multi-year programs each get the right structure.
- Your add-ons. Stability studies, milling, reference standards, regulatory support and special shipments appear as separate, priced line items, never buried in the main price.
- Your history. Past proposals and win/loss outcomes for the same customer or molecule, so the draft starts from what worked.
Nothing is sent without a named approver. Every edit, price change and approval is logged.
Built for everyone who touches a quote.
Business development
Respond to more RFQs without adding headcount. Walk into every follow-up call knowing the price, the floor and the competitive picture.
Costing and finance
One cost model the whole team uses, not a private spreadsheet. See margin by deal, product and customer before a price leaves the building.
Site and operations planning
Get asked for cost input in a structured form, once, with the batch size and timeline already stated. See which quotes become orders and when.
Leadership
Pipeline, win rate and margin in one view. Know why you lose, not just how often.
Your costs and margins are the crown jewels. We treat them that way.
Confidential by design
Your cost data, pricing and customer records are never used to train shared models. Data residency and deployment options to suit your IT policy.
Margin visibility by role
BD sees the price. Costing sees the build. Only approvers see the floor. Access is set per role and per site.
Customer separation
One customer’s RFQ, process details or pricing never appear in another customer’s proposal.
Full audit trail
Every cost input, price change, AI draft and approval is time-stamped and attributable.
Works with your CRM
Keep your existing CRM as the system of record or run DealDesk standalone. Integration scope is agreed per deployment.
Straight answers for BD, finance and IT.
Do we have to replace our CRM?
No. DealDesk can sit beside your current CRM and add the cost, pricing and proposal layer it lacks, or run as your commercial CRM on its own.
Can the AI get a price wrong?
The AI does not set prices. Every number comes from cost and price records your team approved. The AI drafts the text around those numbers, and a named approver signs off before anything is sent.
Our cost models live in Excel. Can we keep them?
Yes. We map your existing cost structure into the workbench during onboarding, so your team keeps the logic it trusts, now shared and versioned.
Does it handle services and special requests, not just APIs and intermediates?
Yes. Analytical and development services, stability studies, milling, reference standards, regulatory support and special shipments are each costed and priced as their own line items.
How do you keep one customer’s information out of another’s proposal?
Records are separated by customer. Drafts draw only on approved clauses and that customer’s own history.
How do we start?
Bring three recent RFQs. In a time-boxed pilot we load your cost structure and clause library, then draft those proposals side by side with your current process so you can compare time and quality on your own deals.
What can DealDesk not do today?
It is configured to your cost model and templates rather than plug-and-play on day one, and some integrations are scoped per engagement. We would rather set that expectation in the pilot than oversell.
See it on your own RFQ.
Send us a recent request. We will show you the cost build, the price and a drafted proposal, with your BD lead in control the whole way. Every message lands with a co-founder, not a queue.